Most of us work hard, do our best to uphold the UC Ethical Values and Standards of Ethical Conduct, and seek help and ask questions when we are uncertain about our compliance obligations. But inevitably, you may experience or witness behavior that does not align with our laws and policies. It is important to speak up and report misconduct so the University can address and prevent harm, which enables our campus community to work and study in a safe environment.
Beyond reporting misconduct because it’s the right thing to do, you also have certain obligations as an employee to report what you learn about incidents of misconduct, violence, abuse, discrimination and harassment, or other conduct that could be a violation of the law and/or University policy. If you are a manager or supervisor, you have additional reporting responsibilities under law and University policy. Understanding when and how to speak up contributes to a positive, shared work environment. It is important to report any disclosed, witnessed, or suspected harm, even if you aren’t sure whether you are required to report it.
Whistleblower Reporting
Whistleblower reports of suspected improper governmental activity are addressed by the campus Locally Designated Official (LDO) within the Ethics & Compliance Office. Under the UC Whistleblower Policy, reports of suspected improper governmental activity include:
- Violations of laws or regulations
- Significant violations of UC policy
- Any condition that may significantly threaten the health or safety of employees or the public
The UC Whistleblower Protection Policy provides a process for whistleblowers to report retaliation for having made a Protected Disclosure of improper governmental activity. Individuals who make a good faith report of suspected improper governmental activity are protected from retaliation for making this Protected Disclosure.
The whistleblower process is:
- An important means for the campus to detect and remedy illegal acts and mitigate risks to the campus
- Designed to ensure unbiased review of reports of suspected improper governmental activity
The whistleblower process is not:
- A disciplinary process
- A way to address common workplace disputes or disagreements
- A way to escalate a report that is handled by another campus office
- A right to an investigation
Resources for Reporting Misconduct
The Campus Complaint Processes matrix includes specific guidance on how reports of misconduct are addressed at UC Merced. The matrix includes complaint types and contact information for the different types of misconduct complaint processes.
If you suspect or witness improper governmental activity, report it to the UC Whistleblower Hotline online at universityofcalifornia.edu/hotline or via phone at (800) 403-4744. Alternatively, you can report via email to the Locally Designated Official (LDO) at ucmldo@ucmerced.edu or talk with your supervisor, manager, or Department Head.
Visit the Reporting Misconduct page on the Ethics & Compliance website for more information.
Our final article will explore why it is important to familiarize yourself with all policies and procedures that apply to your position. We hope you check back tomorrow to help us wrap up this year’s Ethics & Compliance Week!
