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The UC Office of the President is proposing revisions to the following four policies:
BFB-BUS-46: Use of Vehicles and Driver Selection
- The inclusion of the California Department of Motor Vehicles (DMV) Negligent Operator Treatment System (NOTS) as a standard for eligibility to drive on behalf of the University;
- Implementation will apply to all drivers on University business – not solely employees;
- Establishment of Vehicle Collision Review Committees to review collisions, determine preventability and promote driver safety awareness; and
- Establishment of guidelines for drivers involved in preventable collisions including training, suspension, and potential revocation of driving privileges.
BFB-RMP-7: Protection of Administrative Records Containing Personally Identifiable Information
- Combines and updates BFB-RMP-7, Privacy of and Access to Information Responsibilities; BFB-RMP-11, Student Applicant Records; and BFB-RMP-12, Guidelines for Assuring Privacy of Personal Information in Mailing Lists and Telephone Directories;
- Incorporates the UC Statement of Privacy Principles and Values; and
- Clarifies the roles of Privacy Officials, Records Management Coordinators and Information Practices Coordinators
Presidential Policy on the Principles of Accountability with Respect to Financial Transactions
Codifies an existing UCOP financial policy that is currently posted on the Office of the Chief Financial Officer website:
- Existing finance policy was rewritten to follow the 2013 Committee on Sponsoring Organizations of the Treadway Commission (“COSO”) Integrated Control-Integrated Framework;
- Policy provides an overview of financial accountability, financial management, data integrity and compliance associated with financial transactions throughout the University. Campuses in turn should develop policies and procedures to ensure financial transaction accountability principles are met;
- There is a chart of functions and responsibilities for key areas and roles within the campus, and
- There are principles all employees with financial transaction authority redelegated to them should adhere to.
Sexual Violence and Sexual Harassment Policy
- A fuller explanation of what the policy covers, such as acts committed by and against third parties and how Title IX offices will evaluate reports when deciding whether to initiate a resolution process;
- Changes to the definitions of conduct prohibited by the policy, including sexual assault, relationship violence, and retaliation;
- Enumeration of the specific procedures UC will use to investigate and adjudicate reports;
- A more detailed description of the informal (Alternative Resolution) process, and parties’ rights in that process;
- Addition of a 30- to 60-day timeframe for Alternative Resolution and extension of the timeframe for the Formal Investigation process from 60 days to 90 days;
- Provision for the Title IX officer to initiate investigations despite the absence of an identifiable, individual respondent or, alternatively, the lack of a specific complainant;
- Revisions to the Frequently Asked Questions, including the removal of certain questions; and
- References in several places guidelines developed by the Systemwide Title IX Office. The California State Auditor recommended that we better define and codify some of our policy-related practices and agreed that could be done in separate guidelines if referenced in the policy.
The proposed policies are posted on UC Merced’s Campus Policies website.
Employees who want to provide comments on the proposed revisions can submit them to the UC Merced Policy office by December 14, 2018, by emailing policy@ucmerced.edu.
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