Excerpt from Presidential letter dated September 16, 2019
Revisions have been made to BFB-RMP-7, “Protection of Administrative Records Containing Personally Identifiable Information.”
The revised RMP-7 consolidates three existing policies into one: RMP-7, “Privacy of and Access to Information Responsibilities;” RMP-11, “Student Applicant Records;” and RMP-12, “Guidelines for Assuring Privacy of Personal Information in Mailing Lists and Telephone Directories.” With the issuance of this revised policy, these three existing policies are rescinded.
The revised policy went through the full systemwide review process in September 2018. All relevant and applicable comments were subsequently incorporated into the attached document.
The policy revision was undertaken to eliminate policies that are no longer needed; clarify the roles of Privacy Officials, Records Management Coordinators, and Information Practices Coordinators; and align the policy with the UC Statement of Privacy Values.
The revision also aligns RMP-7 with the newly revised IS-3, “Electronic Information Security Policy.” IS-3 covers all electronic information that needs to be secured, while RMP-7 covers any administrative record that contains personally identifiable information, regardless of whether the record is on paper or electronic or other media.
